Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.
ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
Provides clerical and standard secretarial support for the School Principal; performs administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
• Provides customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; explains MPS rules, policies and procedures; works independently, and makes appropriate decisions based on experience.
• Performs bookkeeping and accounting functions; collects special fees and payments.
• Collects data and reports information; maintains accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
• Monitors school security system, locks and unlocks doors, and manages key controls.
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Completes and coordinates special projects and research functions.
• Prepares, compiles and distributes school calendar, information packets and other communications.
• Keeps daily attendance records for staff, and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.
• May coordinate, prioritize, cross-train and review work of clerical and support staff.
• Orders, receives and distributes supplies and equipment.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
• Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.
• Other duties or tasks may be assigned on an as-needed basis
• At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.
Education, Training and Experience Guidelines
High School Diploma or GED equivalent; AND three years of office administration and computer experience in a public school district; OR an equivalent combination of education, training and experience as determined by Human Resources. Fluent in English and Spanish highly desired.
• District transportation needs and practices.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized MPS and state agency software applications and network operating environments.
• Customer service principles, protocols and methods.
• Local community resources and community services programs.
• Principles of record keeping and records management.
• Professional standards for business correspondence, writing, spelling and grammar.
• Office practices and procedures.
• Business and personal computers, including spreadsheet, word processing, and database software applications.
• Operating business computers with standard and specialized software applications.
• Researching computer databases, and compiling information for reports and special projects.
• Meeting critical time deadlines.
• Entering information into a computer system with speed and accuracy.
• Making mathematic calculations with speed and accuracy.
• Providing effective customer service, and dealing tactfully and courteously with the public.
• Following verbal and written instructions.
• Establishing and maintaining effective working relationships with co-workers.
• Communicating effectively verbally and in writing.
•MPS organization, operations, policies and procedures.
LICENSE AND CERTIFICATION REQUIREMENTS
A valid Minnesota State Driver’s License may be required. First Aid/CPR/AED training may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.
SALARY: AFSCME A7 $16.80/hr to $20.50 depending on experience.
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability or status with regard to public assistance.
Minneapolis Public Schools strongly encourages diverse candidates to apply.
METHOD OF APPLICATION:All applicants, including MPS employees, must complete an on-line application at www.mpls.k12.mn.us (click on Careers). In addition, upload an electronic copy of both your cover letter and resume to your application at the time that you apply. Make sure that you apply for the specific position in which you are interested. Only complete applications, which include all of the following items, will be considered:
Final candidates may be invited to interview with a committee.